Property Inspections That Become Clear, Signed Evidence
ConditionVault brings property setup, on-site inspection, photo evidence, meter readings, keys, alarms, tenant feedback, signatures and professional reporting into one dependable workflow.
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Evidence Stays Connected
Property, inspection, photos, signatures and final report history in one record.
Inventory
Structured property records
Inspection
Room-by-room capture
Evidence
Photos, meters & signatures
Report
Professional final output
How It Works
One Workflow From Property to Final Report
Keep the evidence chain simple. Start with the property, capture the inspection on site, review what matters and share the finished record.
Set Up the Property
Create the property and its rooms, or start straight from a template. A tenancy is optional.
Inspect on Site
Capture condition, cleanliness, notes, photos, meters, keys and alarms from a phone or tablet.
Review and Issue
Check everything is complete, then issue the report. The issued version is locked.
Share and Sign
Tenants review every item through a secure link and sign for receipt. Everyone gets the final PDF.
The Product
Built for the Work Inspectors Actually Do
Fast field capture matters, but so does what happens afterwards. ConditionVault keeps the inspection, recipient review and final report in the same system.
Core Capabilities
Everything Needed for a Stronger Condition Record
Designed around the evidence that matters in real lettings inspections, without separate tools for each stage.
Inventory & Inspections
Inventory, check-in, interim and check-out reports in one editor, using UK lettings terms.
Photo Evidence
Photos on rooms, items and meters, with 360 photos for whole rooms.
Meters & Utilities
Record gas, electricity and water meter readings with photos.
Keys, Access & Alarms
Track keys and fobs, and record smoke and CO alarm checks.
Check-Out Comparison
Each item is shown beside its check-in record, with changes in condition and cleanliness highlighted.
Signatures
Tenants and landlords sign in their browser. No account needed.
Offline Inspection
Keep working when the signal drops; everything syncs when you are back online.
ConditionAI Add-On
Suggested wording from your photos, meter reading and photo comparison. You approve every suggestion.
Who It's For
Professional Enough for Agents, Fast Enough for Site Work
ConditionVault is designed for businesses and property professionals who need repeatable inspection standards and clear evidence.
Current workflows are designed for properties in England, using UK lettings terminology and reporting patterns.
Letting Agents
Consistent inspections across managed portfolios
See How It FitsInventory Clerks
Faster on-site capture and professional reports
See How It FitsProperty Managers
Inspection, maintenance and report history together
See How It FitsLandlords
Clear condition records across each tenancy
See How It FitsBuild to Rent
Repeatable standards across units and teams
See How It FitsStudent Accommodation
High-turnover inspections with structured evidence
See How It Fits
ConditionSign & ConditionView
The Report Doesn't Stop When the Inspector Leaves
Tenants, landlords and agents review the report through a secure link, with no account to create. Tenants mark every item, comment with photos and sign for receipt, and every step is recorded.
Evidence & Control
A Clear Audit Trail, Built In
Inspection evidence can matter months later. ConditionVault keeps internal notes, shared content and issued reports apart, so anyone can see what was captured and what was issued.
Your Data Kept Apart
Each organisation's data is kept separate, and every change is checked on our servers.
Locked Issued Reports
An issued report can't be edited. Its integrity hash makes any later change detectable.
Every Step Recorded
Each comment, decision and signature is recorded with who, when and from which device.
Pricing
Plans From Single Properties to Large Portfolios
Choose by the number of properties you manage and the size of your team. Change plan at any time.
Solo
For individual inspectors — 1 property, 1 user
- 1 active property
- 1 user
- ConditionSign & ConditionView
Portfolio
For small letting agents — 10 properties, 3 users
- 10 active properties
- 3 users
- ConditionSign & ConditionView
Vault 50
50 properties, 5 users
- 50 active properties
- 5 users
- ConditionSign & ConditionView
Vault 100
100 properties, 10 users
- 100 active properties
- 10 users
- ConditionSign & ConditionView
Vault 250
250 properties, 20 users
- 250 active properties
- 20 users
- ConditionSign & ConditionView
Vault 500
500 properties, 30 users
- 500 active properties
- 30 users
- ConditionSign & ConditionView
FAQ
Questions Before You Register
Can I Register Without Speaking to Anyone?+
Yes. Create your account, verify your email and set up your organisation yourself. There is no call or demo to book.
What Does the Free Trial Include?+
Your 7-day trial includes the core platform: properties, reports, ConditionSign, ConditionView, VaultFill and offline inspection. You don't need a card to start. Add-ons such as Branding, Scheduling, Compliance, 360 tours and ConditionAI are separate.
Can I Use ConditionVault on a Phone or Tablet?+
Yes. It works in the browser on desktop, tablet and phone.
Which Inspection Types Are Supported?+
Inventory, check-in, inventory and check-in, interim inspection and check-out. One editor serves every type; only the content changes.
Will My Reports Help in a Deposit Dispute?+
They are built to be clear evidence. Each issued report is locked with an integrity hash, every photo, comment and signature is recorded against the person who made it, and the report's full history is kept. Tenants review and comment on every item. No report can guarantee how a deposit scheme or adjudicator will decide.
Can Tenants and Landlords Review Reports Without an Account?+
Yes. They get a secure link to read the report, mark each item, comment with photos and sign for receipt. The link stays readable for as long as the report is kept.
Contact
Need an Answer Before You Sign Up?
Ask about plans, add-ons, support or partnerships. You never need to wait for a sales call to start: registration is self-service.
Questions about plans, add-ons or setting up a team
Help with an existing account
Larger portfolios and partnerships
Ready to Put Your Inspections in One Place?
Start your 7-day free trial with your first property. No card needed.